Through check-in

Through check-in order implementation

Through check-in is carried out in several stages:

Search for a passenger or a group of passengers
Through route compilation
Through route verification and confirmation
Correction or addition of passenger data on through route parts
Check-in of baggage and passengers or a group of passenger
Printing of boarding pass set for all parts of a through route.

Through check-in stages

Search for passengers or a group of passengers

The request for searching is entered in the same way as it is entered during standard passenger check-in.

Through route compilation

Flights which take part in a through route of a passenger are specified in the Connection flights table. Data comes from the reservation system in the form of PNL/ADL telegrams or are entered by the check-in agent manually.

To enter data manually, it is required to specify a sequential number of a connection, an airline code, a number of a connection flight, a date of performing, a destination point and a service subclass on a given flight.

After entering all required data or correcting current data, the creation and verification of a through check-in route by data from through check-in tables is carried out by clicking Through route.

Through route verification and confirmation

Before performing through check-in, it is necessary to consider the entire route: if there is a possibility to carry out check-in of a passenger to the final destination. The agent receives the overview of the route by clicking Through route. Data is presented in the Through route table form:

All connection flights of passengers as well as all parameters required for the control of through check-in implementation are displayed in the table.

The description of the Through route table:

Connection flight: flights on a route of a passenger are specified in this column. Data comes from the reservation system in the form of PNL/ADL telegrams and are entered in the Connection flights window by the check-in agent manually.
Layout: AC layout on each connection segment with the following value options is specified in this column:
- No in DFP – a flight corresponding to a connection segment is not found in daily flight plan. Through check-in is not possible in this case.
- No – a layout is not associated with a flight. Through check-in is possible only if the waitlist operation mode is supported on this flight.
- EDIFACT – through check-in for a given segment is carried out by the exchange of telegrams with another check-in system. Through check-in depends on the affirmative response from another DCS. To carry out the interaction with another DCS, the availability of corresponding records in the Addresses of check-in systems table is required.
Class: passenger service class on each segment is specified in this column
Availability in PNL: availability of passengers in PNL/ADL telegrams on each flight with the following value options is specified in this column:
- Double in PNL – at least 2 passengers corresponding to data of the passenger (a type, a number of seats, a surname, a name) from the initial transportation segment and data on the connection segment (a destination point, a subclass) are found in PNL. Through check-in is possible in this case.
- n from m – n from m number of requested passengers is found in PNL. Through check-in is not possible in this case if NOREC check-in prohibition is set on the flight.
Availability of seats: availability of seats for passengers or a group of passengers on a flight with the following value options is displayed:
- Flight cancelled – a flight which corresponds to a segment is cancelled in DFP. Through check-in is not possible.
- No Dest. – a destination point of a passenger on a connection segment is not found on a flight route. Through check-in is not possible in this case.
- Undef. cl. – a basic class of passengers from PNL is unknown or different basic classes for passengers of a group in PNL. Through check-in is not possible in this case.
- No – there are no available seats. Through check-in is not possible in this case.
Transfer baggage check-in: possibility of transfer baggage check-in (data is taken from the Transfer baggage check-in table) with the following value options:
- "+" – baggage check-in is allowed
- "-" – baggage check-in is prohibited
Through check-in permission: possibility of through check-in (data is taken from the Through check-in table) with the following value options:
- "+" – through check-in is allowed
- "-" – through check-in is prohibited
Waiting list handling: possibility to work with waiting list (data is taken from the Through check-in table) with the following value options:
- "+" – waiting list handling on a flight is allowed
- "-" – waiting list handling on a flight is prohibited
Check-in NOREC: possibility of NOREC check-in (data is taken from the Through check-in table) with the following value options:
- "+" –NOREC check-in on a flight is allowed
- "-" – NOREC check-in on a flight is prohibited
Total: total result for a possibility of through check-in on the basis of data on a flight with the following value options:
- No – through check-in is not possible
- Reg. – through check-in is possible
- WL – passenger/group of passengers is added to waiting list
Through check-in: confirmation of through check-in with the following value options:
- Reg. – through check-in is possible
- No – through check-in is not possible
- ??? – check-in is for waiting list, the confirmation of the consent of passengers for check-in is required (the confirmation is carried out through a selection of a required option by clicking Confirm).

Possible values in the columns when displaying the Through route table:

Layout
- No in DFP – a flight corresponding to a connection segment is not found in daily flight plan. Through check-in is not possible in this case.

Example: if No in DFP is specified in the Layout column, then the connection flight ПО333/18 SGC-AER in the daily flight plan on 18th day is not found, data on the flight is not available and check-in is prohibited.

No – a layout is not associated with a flight. Through check-in is not possible in this case if the waitlist operation mode is supported on this flight.

Example: the layout on the flight UT461/12 VKO-TJM is not available, seat assigning for a passenger/group of passengers is not possible. Check-in is possible only for waiting list.

Availability in PNL
- Double in PNL – at least 2 passengers corresponding to data of the passenger (a type, a number of seats, a surname, a name) from the initial transportation segment and data on the connection segment (a destination point, a subclass) are found in PNL.

Example: if doubles are found on passenger lists on connections flights (coincidence of type, a number of seats, surnames, names of passengers), then the Double in PNL notification is displayed in the "Class" column. Check-in is possible but further it is necessary to select a required passenger from the double group in the main check-in window.

n from m – n from m number of requested passengers is found in PNL. Through check-in is not possible in this case if NOREC check-in is prohibited.

Example: when check-in of a passenger is carried out not on the NOREC list (the passenger is not presented in inbound PNL/ADL telegrams on the flight), through check-in is possible only if the Check-in NOREC setting is active on the flight.

Availability of seats
- Flight cancelled – a flight which corresponds to a connection segment is cancelled in DFP.

Example: flights included in the through route were cancelled. Through check-in is not possible.

No Dest. – a destination point of a passenger on a connection segment is not found on the route of a corresponding flight segment in DFP. Through check-in is not possible in this case.

Example: when gathering information, the connection flight with the specified destination point was not found in DFP. Through check-in is not possible.

n from m – n available seats from m required ones are left. Through checkin is not possible in this case if the support of waiting list handling is not

defined on the flight.

Example: when checking in a group of passengers or a passenger, a necessary number of available seats may not correspond to a number of requested seats. In this case, the system distributes the number of available seats from the requested seat number. Check-in is possible only if waiting list handling is set on the flight. To check in for waiting list, it is necessary to confirm the consent by clicking Enter.

No – there are no available seats. Through check-in is possible in this case if waiting list handling is set on the flight.

Example: if there are no available seats on a connection flight, then check-in is possible only for waiting list. If waiting list handling is not supported on the flight, then through check-in is prohibited.

Correction or addition of passenger data on through route parts

After the confirmation of through check-in, all parts of a through route (on which the through check-in was confirmed) are displayed in the main window of the Passenger check-in module (they are marked with red colour in the figure).

Baggage check-in and check-in of a passenger/ passenger group

After the confirmation of a through route, the check-in agent proceeds to baggage/hand luggage check-in.

To enter information about baggage/ hand luggage is carried out in the following way:

Rest the pointer in the Bagg./F4 (or Cabin/F5) field – pcs (by mouse clicking or pressing the F4 or F5 keys correspondingly)
Enter a number of baggage pieces put on scales
Press the Enter key (the pointer will be moved to the next filed – weight)
Enter weight of the baggage put on scales
Press the F9 key (to check in or save changes).

By default, when through check-in is carried out, baggage is checked in to the final point of a through route of a passenger.

Transfer baggage check-in in DCS Amber

Multiple ways of transfer baggage check-in are presented in DCS Amber:

1. Check-in of baggage and a passenger to a destination point of this passenger

To check in baggage and a passenger throughout the entire route, it is necessary: to confirm a through route by clicking Through route/F11, to check in the passenger and to enter information on his/her baggage. As a result, the passenger receives two boarding passes and a bag tag to the destination point.

2. Check-in of baggage to a destination point but a passenger to a point of transfer.

To check in only baggage to a destination point, the check-in agent should not confirm a through route. The agent may check in the passenger straight away and add his/her baggage. As a result, the passenger receives one boarding pass and a bag tag to the destination point.

3. Check-in of baggage to a point of transfer and a passenger to a destination point.

To check in baggage to a point of transfer and a passenger to a destination point, it is necessary to confirm a through route of the passenger by clicking Through route/F11. After returning to the main check-in screen, it is necessary to remove a connection in the Connection flight window. As a result, the passenger receives two boarding passes and a bag tag only to the point of transfer.

4. A passenger and baggage are checked in to a point of transfer.

If it is required to check in a passenger and baggage to a point of transfer, it is necessary to remove a connection before starting check-in of the passenger in the Connection flight window. After that, it is required to check in the passenger and add his/her baggage. As a result, the passenger receives one boarding pass and a bag tag to the point of transfer.

Checking in a passenger with an electronic ticket in the postponed confirmation mode

When through check-in of a passenger/passengers with e-tickets is carried out, the check-in agent should confirm all tickets on the entire route of the passenger by clicking E-Ticket/Ctrl+F10.

All tickets/coupons on all parts of the route are displayed in the E-Ticket window.

The description of the function keys:

To search/Esc: to return to the search window
Confirmation/Enter: to confirm e-ticket
Segments/Shift+F2: to proceed to segments (when through check-in is carried out)
Previous pas./PgUp / Next pas./PgDn: to proceed to passengers (when confirming tickets of a group)

Confirmed tickets/ coupons are marked with green colour.

After the confirmation of e-tickets by pressing the Enter key, the agent returns to the Passenger check-in main window by pressing the Esc key and completes the passenger check-in.

Check-in is not possible until all the tickets are confirmed.

Printing of boarding pass set for all parts of a through route

After check-in is complete (a passenger has a registration number assigned automatically), the agent prints a set of boarding passes for all parts of the through route by pressing the F12 key.

To print a boarding pass once again for a separate segment, the agent should select a required flight on the tabs and click Boarding pass/F12.

Displaying information about passengers checked for a through route in an intermediate point

After through check-in is carried out in an origin point of a route, information about a passenger is displayed in all next flights which take part in the through route.

It is possible to display information about the passenger by a registration number in the "Passenger check-in" module and to view which baggage was checked in the origin point and which bag tag number is associated with the given baggage.

The given baggage type is not entered by agents in the baggage types 99 "Transfer baggage" and serves as informational one for the correct display of the baggage in intermediate points of a through route.

Other sections: