Working with receipts
The agent checks data presented on the "Baggage payment" and "Baggage details" screens, makes changes if necessary, and confirms the data by clicking "Record/F9".
The agent then enters prepayment data into the system (see Sec. 5.1) and/or forms a baggage payment receipt (see Sec. 5.2).
Prepayment receipt
If a baggage prepayment was made, and a passenger has the prepayment receipt, then the prepayment information should be entered into the system.
Issuing a prepayment receipt
Data on prepayment are entered into the system by using an additional window which is opened by clicking "Prepayment/F5" (Fig. 9).
Description of the "Baggage prepayment" form fields
- Receipt №: a prepayment receipt number
- Acc. code а/c: an accounting code of an airline
- Prepayment for: selection of an item for which prepayment is made:
- Standard baggage or hand luggage – standard baggage or hand luggage (in this case the Paid weight (kg) field is filled in)
- Other baggage – a certain type of baggage (in this case the Baggage type field is filled in)
- Valuable baggage – prepayment for valuable baggage (in this case the Baggage value and Currency fields are filled in )
- Paid weight (kg): weight of paid baggage (kg)
- Baggage type: a category of paid baggage (it may be filled in by using the "Baggage categories" table)
- Baggage value: an amount of baggage declared value
- Currency: currency of baggage declared value (it may be filled in by using the "Currency codes table)
"Record/F9": save entered information
"Cancel/F8": remove prepayment information from the system
"Exit/Esc": exit the form without saving changes
The form fields are filled in accordance with a receipt presented to the agent . After saving, the prepayment information will be presented in the corresponding field of the "Baggage payment" screen (Fig. 3).
If weight specified in the prepayment receipt is less than the actual weight of the checked baggage, then after recording a number of the prepayment receipt and the weight of the paid baggage, a new row with the same baggage type will be presented in the receipt field and the unpaid weight of this baggage type will be specified in the "Weight" column. In addition, a number of the prepayment receipt will be specified in the new row in the "In addition to" column.
The example of the issued prepayment receipt for excess baggage is presented in Figure 10:
Cancellation of a receipt
To cancel a prepayment receipt number, it is required to have the receipt displayed on the screen. This action is carried out in two ways:
One way:
1. To find the receipt by number or select the required row of the receipt field of the "Baggage payment" screen and click "Receipt/F6"
2. Click "Cancel/F8" in the "Baggage prepayment" form (Fig. 3)
3. After receiving confirmation, the receipt will be removed.
Second way:
4. Select the required row of the receipt field of the "Baggage payment" screen and click "Cancel/F8";
5. After receiving confirmation, the receipt will be removed.
See also:
- Working with the "Baggage payment" module
- Getting started
- Detailed work with baggage
- Baggage payment management. List of passengers
- Multi-currency cash desk
- Baggage payment forms
- Example of М61 receipt issuance
- Transfer excess baggage payment
Other sections:
- Boarding module
- Seasonal Schedule Management Module
- Check-in Preparation Module
- Check-in module
- Documentation module
- Statistics module
- History module
- EMDA Module
- Messages Module
- Access Module
- Transportation Module
- Weight and Balance Module
- Web Check-in at a Cost Service
- Alarms Designations
- Self Check-in Kiosk Software
- Administration module