Getting started

To begin working, being in the main module of the system, it is required to open the "Baggage payment" module by clicking "Baggage payment". The example of the module window is presented in Figure 1.

For information about a flight to be displayed on the screen, it is required to select the corresponding flight in the Flight/F2 field. The flight is selected from the drop-down list by using the mouse or the "Up arrow", "Down arrow" and "Enter" keys. The presentation format of the flight in the list of flights is described in the "General information on user activity" document. The example of the module window with the selected flight is presented in Figure 2.

Figure 2. Screen appearance before getting started

Description of the "Baggage payment" window

Flight information

Flight/F2: an airline code and a flight number, additionally a departure date and an airport of departure may be specified (depending on settings)

AC: a code of an aircraft type in accordance with the card index of aircraft types

Board: a board number

St.: a number of an aircraft stand

Configuration: a name of a flight configuration

Route: codes of route points after a base airport in accordance with the card index of cities

Departure: flight departure time

Board to: closing time of boarding for the flight

Type: a flight type

Status: a flight status

Additional information may be displayed under the information area about the flight.

Search fields

Reg. №: a passenger registration number

Receipt №: a payment receipt number

"Search/Enter": search by a specified number of a passenger/ receipt

Forms/F10: a series of a receipt form with which a agent works. The field is intended for entering and managing numbers of receipt forms

Functions of buttons of the "Baggage payment" window

"Exit/Alt+X": exit the module

"Reset/Esc": clear the screen (reset information)

"Operations/F4": оpening the activity log of the given flight (an activity log of a flight is described in the "General information" guidelines)

"Fares and charges/F3": displaying a list of the card indexes of baggage payment

"Passengers/F11": displaying a list of passengers who have checked in for a flight

"Scanner/F12": scanner settings (they are described in the "General information" guidelines)

Displaying information about a passenger and his/her baggage on the screen

Information about baggage is entered into the system when checking in a passenger (the "Check-in" module). To carry out payment, it is required to have baggage information displayed on the screen of the "Baggage payment "module.

Baggage information search options:

By a passenger registration number in the manual mode: enter a passenger registration number in the Reg. № field.

By a passenger registration number using a scanner: read a bar code on the boarding pass of a passenger.

By a baggage receipt number in the manual mode: enter a receipt number in the Receipt № field.

By a list of passengers: select a required row in the list of passengers and click "Enter".

If searching by a passenger checked in a group is carried out, then information about baggage of the whole group will be presented on the screen.

Search features by number of a paid receipt

If a number of a cancelled receipt is entered, then information about the requested receipt will be presented on the screen only.

If a number of non-existent receipt is entered, then the following notification will be presented in the bottom part of the screen:

The receipt is not found

Description of the screen with passenger and baggage data

After carrying out a request for searching, the system presents information about a passenger and his/her baggage on the screen (Figure 3).

Figure 3. Screen appearance in activity mode

Description of the window fields:

Help information about a flight

Flight: a flight number

AC: an aircraft type

Board: a board number

St.: a number of an aircraft stand

Configuration: an aircraft configuration (in accordance with a name of the configuration assigned to the given flight in the "Weight and balance information" module)

Route: a route (codes of cities/airports) after a base airport

Departure: flight departure time

Board to: check-in closing time

Type: a flight type

Status: a flight status

Additional information about a flight

If changes of schedule parameters on a flight are entered (change of a type of an aircraft or a configuration, flight delay and so on).

Information about a passenger and his/her baggage

Reg. №: the field for searching by a passenger registration number

Receipt №: the field for searching by a payment receipt number

"Search/Enter": search by a specified number of a passenger/ receipt

Forms/F10: a series of a receipt form with which a agent works. The field is intended for entering and managing numbers of receipt forms

Passenger: name, surname of a passenger in accordance with data of check-in

D/p: a destination point

Cl.: a class

Subcl.: a subclass

Commercial flight: a number of a commercial flight

Paid: excess baggage weight (kg)

Checked-in baggage: a list of baggage produced by a passenger (a group) during check-in:

Baggage type – a name of baggage type in accordance with the "Baggage categories" table

Number – a number of baggage pieces and baggage weight of a specified type

Pay. – paid baggage weight of a specified type

Fare – a fare for transportation of 1 kg of a specified baggage type (reference to the "Baggage fares" table)

Cur. – a code of fare currency in accordance with the card index of currencies

Valuable baggage: data on checked paid baggage

Weight – weight of a piece of valuable baggage

Value – an amount of declared value of a piece of baggage

Cur. – a code of valuation currency in accordance with the card index of currencies

Charge (%) – percentage of a charge for value (reference to the "Charge rates for declared baggage value" table)

Passenger ticket number(s): a series and a number of a ticket of a passenger (tickets of a group of passengers)

Receipt field: detailed information about paid and valuable baggage, fares, transportation price and accompanying documents

Receipt № – an accounting code of an airline and a receipt number (it is specified after issuing)

In addition to – an accounting code of an airline and a receipt number if there is more than one receipt for a baggage type

Baggage type – a name of baggage type or an indication that this is valuable baggage. Thus two rows may correspond to one piece of baggage in this area: a row with a description of baggage and a row with the description of value of this baggage

Value – declared baggage value (for one piece)

Weight – weight of paid baggage of a given type

Fare for kg – a fare in a payment currency or percentage of a charge for valuable baggage; in brackets there is a fare in an assigned currency if it does not coincide with the terminal currency

Fare – a payment amount for a baggage type in accordance with fares and charges and weight of the baggage type

Total – a total sum in a payment currency

Carrier – an airline code and a flight number

From – a code of a departure point

To – a code of an arrival point

Passenger – name, surname of a passenger in accordance with data of check-in Functions of buttons of the window

"Baggage/Shift+F4": оpening the "Baggage details" screen

"Receipt/F6": displaying the form for working with prepayment receipts (if information about prepayment is entered) or payment baggage receipts

"Cancel/F8": cancellation of a prepayment receipt or payment

"Prepayment/F5": displaying the form for working with prepayment receipts

"Record/F9": save changes

"Exit/Alt+X": exit the module

"Reset/Esc": clear the screen (reset information)

"Operations/F4": viewing the activity log (an activity log is described in the "General information" guidelines)

"Fares and charges/F3": displaying a list of the card indexes of baggage payment

"Passengers/F11": displaying a list of passengers who have checked in for the flight

"Scanner/F12": scanner settings (they are described in the "General information" guidelines)

Confirmation of baggage fares and charges and saving changes

When displaying information about a passenger and his/her baggage (FigFigure 3), the system presents information about baggage fares (the "Checked-in baggage" area) and charges for value (the "Valuable baggage" area). Fares and charges are specified in accordance with the card indexes of fares and charges.

In case of multiple fare and charge variants, the system select more favourable variants for passengers. Also in this case, the agent may change them manually by pressing the "F1" key to open the corresponding table and select a required variant. The substitution of values by selecting from the table is described in detail in the "General information" guidelines.

To save the changes or confirm fare and charge rates selected by the system automatically, the agent clicks "Record/F9".

Managing and changing a series and a number of receipt forms

Series and numbers of receipt forms are kept in the "Packs of form receipts" table (Figure 4). To open the table, press the "F10" key.

The table is maintained by developers, therefore it is not possible to add and delete records from the table. General principles of working with tables are described in the system administrator guidelines.

When working with receipt forms, the agent may enter a starting number of a form pack or change a number of the current form.

Description of the "Packs of form receipts" table fields

Form: a series of a receipt form

Current number: a current form number

A validator which is printed on a receipt corresponds to each form type. Currently AS Amber operates receipts of М61, 451 series.

Entering a starting number of a receipt form

The system automatically manages numbers of receipt forms with which operations are performed at the moment. However, starting with a new pack or stock of forms, the agent should make sure that a number of the current form corresponds to a number of the form in the system and edit it if necessary.

To enter a form number, it is required to:

Press the "F10" key to open the additional "Packs of form receipts" window

Enter a number of the first form in a pack/ packs of form receipts in the Current number field

Save the changes by pressing the "F9" key.

Correction of a receipt form number

The system automatically manages numbers of receipt forms with which operations are performed at the moment. However, sometimes it is necessary to correct automatic form counting which is managed by the system. For example: if a form is damaged when printing and it is necessary to reprint the receipt.

To correct a form number, it is required to:

Press the "F10" key to open the additional "Packs of form receipts" window

Enter a number of the current form in the Current number field

Save the changes by pressing the "F9" key.

Tables with descriptions of fares and charges

Data describing baggage fares and charges are kept in special tables. A list of these tables (Figure 5) is displayed by clicking "Fares and charges/F3" in the main module (Figure 2) or pressing the corresponding key.

Working with baggage payment parameter tables

General principles of working with tables are described in the system administrator guidelines. The user may view them in the "Baggage payment" module and change if necessary: to delete previous data and enter new data. It is not possible to correct records in tables.

When creating a new record, automatic closing of the previous record period will be carried out. If there was a date of closing of the period in the previous record and a validity period of the new record is covered by this period, then the old record will be divided into two periods that is, before and after the new record.

Baggage fares

Tables which allow to assign and manage baggage fares are grouped here.

Baggage fares basic: neutral baggage fares which are used by the system if airline data are absent and also used as а sample for creating airline data by a user. The neutral baggage fares are specified in the "Baggage fares basic" table which is described in detail in the system administrator guidelines.

Airline baggage fares: selection from the table of baggage fares of airlines for that airline with a flight of which the user works at the moment. The "Baggage fares of airlines" table is described in detail in the system administrator guidelines.

Flight baggage fares: selection of those records from the "Baggage fares of airlines" table which may be applied on a selected flight or, if there is no record about the airline, the selection from the "Baggage fares basic" table. The table has the same format as the table of an airline and is opened only to be viewed.

Basic fares -> fares а/c: creation of fares of an airline on the basis of basic fares (it is not active at the present time).

Charges for baggage value

Tables which allow to assign and manage charges for valuables are grouped here.

Charges for baggage value basic: neutral charges for baggage value which are used by the system if airline data are absent and also used as а sample for creating airline data by a user. Basic charges for baggage value are specified in the "Charges for baggage value basic" table which is described in detail in the system administrator guidelines.

Airline baggage value charges: selection from the table of charges for baggage value of airlines for that airline with a flight of which the user works at the moment. The "Charges for baggage value for airlines" table is described in detail in the system administrator guidelines.

Flight baggage value charges: selection of those records from the "Charges for baggage value for airlines" table which may be applied on a selected flight or, if there is no record about the airline, the selection from the "Charges for baggage value basic" table. The table has the same format as the table of an airline and is opened only to be viewed.

Basic charges -> charges а/c: creation of charges for baggage value for an airline on the basis of basic charges (it is not active at the present time).

Exchange rate conversion

Tables which allow to assign and manage conversion of exchange rates in which baggage fares and charges are specified and paid are grouped here.

Conversion of exchange rates basic: neutral exchange rates which are used by the system if airline data are absent and also used as а sample for creating airline data by a user. Basic exchange rates are specified in the "Conversion of exchange rates basic" table which is described in detail in the system administrator guidelines.

Airline exchange rate conversion: selection from the table of exchange rate conversion of airlines for that airline with a flight of which the user works at the moment. The "Airline exchange rate conversion" table is described in detail in the system administrator guidelines.

Flight exchange rate conversion: selection of those records from the "Airline exchange rate conversion" table which may be applied on a selected flight or, if there is no record about the airline, the selection from the "Conversion of exchange rates basic" table. The table has the same format as the table of an airline and is opened only to be viewed.

Basic exchange rates -> rates а/c: creation of exchange rates of an airline on the basis of basic rates (it is not active at the present time).

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